Guides

How to Write a Resignation Letter

Use this guide when you are leaving a job and need a short, respectful letter that protects your reputation.

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When to use this guide

Use a resignation letter after you have decided to leave a position and need a written record for your employer. It works for full-time jobs, part-time roles, temporary positions, and professional transitions.

What to include

Your statement that you are resigning.
Your position or department if helpful.
Your expected final working day.
A short thank-you or transition note.
Your name and contact information.

Common mistakes

Avoid long complaints, emotional explanations, blame, threats, or too much detail about your next job. A resignation letter is not the place to debate the workplace; it is a formal notice.

Example wording

Example: Please accept this letter as formal notice of my resignation from my position. My final working day will be [date]. Thank you for the opportunity to work with the team. I will do what I can to help with the transition before my departure.